iv. Asset Passports & Lifecycle Records

Asset passports and lifecycle records organize the identity, condition, and history of a real estate asset and its components. They consolidate specifications, documentation, and events over time to support operations, compliance, diligence, and long-term asset management.

Asset Passport

A structured digital profile that consolidates key information about an asset and its components.

Component Record

A lifecycle record documenting specifications, installation, maintenance, and replacement of a specific element.

Compliance Record

Documentation demonstrating that an asset or component meets applicable regulatory or contractual requirements.

Lifecycle Event

A documented occurrence affecting an asset, such as installation, inspection, upgrade, or replacement.

Maintenance History

A chronological record of maintenance activities performed on an asset or component.

Operating Data

Information describing how an asset or system is used and performs over time.

Responsible Party

The entity accountable for maintaining, updating, or verifying a record.

Specification Record

Documentation defining required materials, performance criteria, or system characteristics.

Upgrade Record

Documentation associated with renovations, retrofits, or system improvements.

Warranty Record

Information describing coverage terms, duration, and obligations for asset components.