v. Construction Documentation & Records

Construction documentation and records capture the decisions, activities, and conditions that occur during a project’s execution. These records provide evidence of compliance, support dispute resolution, and form the foundation for long-term asset management and lifecycle data continuity.

As-Built Drawings

Revised construction drawings that reflect how the project was actually built, including changes made during construction.

Daily Log

A record documenting on-site activities, labor, weather conditions, and progress for a specific day.

Inspection Report

Documentation confirming that construction work meets applicable codes, standards, and specifications.

Meeting Minutes

Written summaries of project meetings capturing decisions, action items, and responsibilities.

Photographic Documentation

Images captured during construction to record progress, conditions, and completed work.

Request for Information (RFI)

A formal inquiry seeking clarification of drawings, specifications, or scope during construction.

Shop Drawings

Detailed drawings prepared by subcontractors or fabricators showing how specific components will be manufactured or installed.

Submittal

Documentation submitted for review and approval prior to fabrication or installation, such as product data or samples.

Test Report

Records documenting the results of material, system, or performance testing conducted during construction.

Version Control

Processes used to track revisions and ensure the correct documents are used throughout a project.